Owner-Operator Information
Name: Marcus Chen
Driver ID: DRV-006
Address: 500 Pacific Ave, Dallas, TX 75202
Phone: 283-876-4322
Email: marcus.chen@boftransport.com
Fuel Card Program
Fuel Card Details
Provider: Comdata
Card Type: Mastercard Fleet
Card Number: ****-****-****-4567
Credit Limit: $2,500 per week
Fuel Discounts: Up to $0.15/gallon
Fuel Card Usage
Use only for fuel purchases
No cash advances allowed
Report lost/stolen cards immediately
Keep receipts for all purchases
Monitor balance online
Fuel Charges & Reimbursement
| Fuel Type |
Base Rate |
Discount |
Net Rate |
Reimbursement |
| Diesel |
$3.89/gallon |
$0.15/gallon |
$3.74/gallon |
100% |
| DEF Fluid |
$2.99/gallon |
$0.10/gallon |
$2.89/gallon |
100% |
| Propane |
$3.49/gallon |
$0.05/gallon |
$3.44/gallon |
100% |
Fuel Advance Policy: Weekly fuel advances available up to $1,500. Advances are deducted from the next settlement at 0% interest.
Toll & Access Fees
Toll Reimbursement
100% reimbursement for business tolls
E-ZPass and other electronic tolls preferred
Receipts required for manual toll booths
Personal tolls not reimbursable
Access Fees
100% reimbursement for required access fees
Scale fees reimbursable when required
Parking fees reimbursable for overnight stops
Receipts required for all access fees
Chargeback Policy
Non-Reimbursable Charges:
- Personal fuel purchases
- Non-fuel purchases on fuel card
- Tolls for personal travel
- Excessive fuel consumption (below 5.5 MPG)
- Fuel purchased outside network without approval
- Late fees or penalties
Chargeback Procedures:
- Unauthorized charges will be charged back at 100%
- Excessive fuel consumption charged back at 50%
- Personal use charges charged back at 100%
- Chargebacks deducted from next settlement
Documentation Requirements
Required Documentation:
- Fuel receipts for all purchases (digital preferred)
- Toll receipts or E-ZPass statements
- Scale receipts when applicable
- Parking receipts for overnight stops
- Mileage logs for fuel efficiency tracking
Submission Timeline: All receipts must be submitted within 7 days of purchase for reimbursement consideration.
Fuel Efficiency Standards
Minimum MPG Requirements:
- Flatbed loads: 6.0 MPG minimum
- Van loads: 6.5 MPG minimum
- Refrigerated loads: 5.8 MPG minimum
- Mountain routes: 5.5 MPG minimum
Efficiency Bonus: 0.05 per gallon bonus for exceeding minimum MPG by 0.5 MPG or more.
Preferred Fuel Network
Participating Locations:
- Pilot Travel Centers
- Flying J Travel Plazas
- TA Travel Centers
- Petro Stopping Centers
- Love's Travel Stops
- Selected independent locations
Discount Structure: Discounts vary by location and fuel volume. Maximum discount of $0.15 per gallon available at participating locations.
Dispute Resolution
Dispute Process:
- Submit disputes in writing within 14 days of settlement
- Include supporting documentation and receipts
- Accounting department reviews within 5 business days
- Resolution applied to next settlement if approved
Contact Information
Fuel Card Support:
Comdata Customer Service: (800) 555-7890
Online Portal: www.comdata.com
Mobile App: Comdata Mobile
Accounting Department:
Phone: (214) 555-0102
Email: accounting@boftransport.com
Hours: Monday-Friday, 8:00 AM - 5:00 PM CST
Policy Acknowledgment
I, Marcus Chen, acknowledge that I have read, understand, and agree to comply with all fuel, toll, and chargeback policies outlined in this document. I understand that failure to comply may result in chargebacks and loss of fuel card privileges.